Railway Interchange 2023: Exhibitor Resources

October 1-4, 2023 | Indianapolis, IN

Displays will be held in the Indianapolis Convention Center (ICC), located in the heart of downtown Indianapolis, IN.  The ICC is a state-of-the-art convention facility which in addition to exhibit space, has numerous meeting rooms.

Exhibitor Webinar

RSI & REMSA hosted a webinar designed to help you get the most out of your Railway Interchange 2023 exhibiting experience. During this webinar, we covered deadlines, shipping, Freeman services, Indiana Convention Center Services, and more. Watch the replay here. Password: RI23Exh*

Friday, September 29
Large Exhibitor Move-In (APPROVAL ONLY - See targeted move in plan) 1:00 PM 5:00 PM
Saturday, September 30
Large Exhibitor Move-In (APPROVAL ONLY) 8:00 AM 5:00 PM
Sunday, October 1
Event Registration 8:00 AM 5:00 PM
Exhibitor Move In 8:00 AM 4:30 PM
Monday, October 2
Event Registration 7:00 AM 6:00 PM
Exhibitor Only Expo Hall Access 8:00 AM 12:30 PM
Railway Interchange Mainstage 11:30 AM 12:30 PM
Expo Hall Open 12:30 PM 6:00 PM
• Exhibit Hall Lunch 12:30 PM 2:00 PM
• Railway Interchange Joint Reception 4:00 PM 6:00 PM
Tuesday, October 3
Event Registration 7:00 AM 4:30 PM
Expo Hall Open 7:30 AM 4:30 PM
• Exhibit Hall Breakfast 7:30 AM 9:30 AM
• Coffee Break in Exhibit Hall 9:30 AM 10:00 AM
• Exhibit Hall Lunch 12:00 PM 1:30 PM
Wednesday, October 4
Event Registration 7:00 AM 11:00 AM
Expo Hall Open 7:00 AM 11:30 AM
• Exhibit Hall Breakfast 7:00 AM 9:00 AM
• Coffee Break in Exhibit Hall 9:00 AM 9:30 AM
Exhibitor Move Out 11:30 AM 6:00 PM
Thursday, October 5
Exhibitor Move Out 8:00 AM 2:00 PM
The hotel room block is now open for Railway Interchange. Click here to reserve your hotel
Hotel Scam Notice:  Railway Interchange works with only one organization, ConferenceDirect, to help exhibitors and attendees select and book Indianapolis hotel rooms from our website. ConferenceDirect will never contact you for marketing purposes. If you are contacted by an unauthorized housing company, we urge you to end the phone call or not respond to the email message and do not provide any credit card or other secure information. You can report housing scams at info@railwayinterchange.com.

Registration for Exhibitors
Your company contact for exhibiting companies will receive an email from RCS Registration with the Registration link and your company Password.  The password will allow you to use the Exhibitor Registration Login to receive your allotment of registrations that were included in your booth purchase (2 for each 10x10 up to 30).  Once the allotment has been used you will be able to register anyone else who may be exhibiting with your company by using the “Additional Exhibitor” option.
Link: Exhibitor Registration

Update Your Company Profile
Update your booth information in the Exhibitor Console
Link: Exhibitor Console

Exhibitor Services Kit
The Exhibitor Services Kit is now available. You should receive access to your pages within 1 week of your booth being confirmed. If you have any questions, please contact Heidi Baker. Forms can be found in the "REMSA Show Management Forms & Information" and "Specialty Contractors" sections. 
April 1 Full booth payment due
July 1 Booth renderings due to show management (IAEE Display Guidelines)
Aug. 1 EAC form deadline
Aug. 1 Insurance forms due (order through or send to sales@rainprotection.net)
Aug. 11 RCS: Lead retrieval order at early bird rate
Aug. 15 Registration early bird rates end
Aug. 30 Freeman advanced warehouse begins accepting crated, boxed, or skidded materials
Sept. 1 Freeman discount price deadline (flooring, furniture, labor, etc.)
Sept.13 ICC: Discount deadline for electrical booth needs
Sept.15 RCS: Lead retrieval advanced rate deadline
Sept. 22 Deadline for shipping to Freeman advanced warehouse
Sept. 29 Freeman show site shipment begins

With over 8,500 attendees, a sponsorship at Railway Interchange is a great way to maximize your brand visibility and raise your corporate profile.  There is a wide range of sponsorship options at a variety of price points and event types to fit the budget and needs of your company. Please contact exhibitionsponsorships@railwayinterchange.org for more details on benefits and pricing, or to discuss a customized campaign. 

Exhibitor Toolkit
Spread the word that you are attending and exhibiting Railway Interchange! Download graphics from our exhibitor toolkit today.
  • Toolkit
  • Exhibitor Badge
  • Exhibitor Signature